Introduction
The Cost Transfers module is split into two sections; Internal Cost Transfers and External Cost Transfers.
Internal Cost Transfers enable you to move costs around the outlet whereas External Cost Transfers enable you to assign an invoice from one outlet to another or to multiple outlets.
Internal Cost Transfers aren't reliant on an invoice whereas an External Cost Transfer can only be made for an invoice created in the current week.
Assumption
You have the permission to access this tool
Where can I find this
Within an Outlet > Finance > Cost Transfers
Step by Step Guide
From within an Outlet, select Finance, then Cost Transfers
Adding an Internal Cost Transfer
You land on the Internal Cost Trasfer area by default.
Click on the Add button. A pop up box will appear showing various fields, some with dropdown boxes containing options for you to choose from. The fields marked with a red asterix are mandatory.
Date Transferred: this can only be a date within the current week.
Department (From) & Category (From): select the department and category you want to move the cost from and then the department and category you want to move the cost to.
Department (To) & Category (To): select the department and category you want to move the cost to.
Amount: Enter the value of the cost transfer.
Now click on the Save button.
Adding an External Cost Transfer
From within an Outlet, select Finance, then Cost Transfers
Click on EXTERNAL TRANSFERS
Click on the Add button. A pop up box will appear showing various fields, some with dropdown boxes containing options for you to choose from. The fields marked with a red asterix are mandatory.
Transfer Date; select the date of transfer from drop down box - this can only be a date within the current week.
Purchase Invoice: select the relevant Purchase Invoice from drop down. This will only show invoices created in that week.
Tick the outlets you wish to share this invoice with/assign it to. This can be one outlet or as many as you wish.
Scroll down and see that the value of the invoice has been evenly split between your chosen outlets.
This can be edited and VAT can be added where necessary. You do not need to assign the full value of the invoice and you can also assign more than the value of the invoice.
You will need to select the correct department for each outlet.
Click Save.
Notes for Head Office: This will export the invoice under the original outlet it was entered in and an external cost transfer export would be needed to export the cost transfer.